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How It Works
The functional purpose of DocSystem is to provide a simple method of
applying a range of workflow and/or print rules to an electronic document or
file to allow it to be automatically processed and routed within an organization.
Object-based Process Building
A set of workflow, printing, or file and image processing rules
designed defined as a process. The building of
these processes is accomplished by process objects. Each process
object has a specific function and a set of unique properties that
can be defined by the user. These process objects are assembled
into a hierarchical tree-structure that allow the user to visually
define and control the workflow and/or print rules. This unique
method allows one to quickly and easily build extensive and
sophisticated processes.
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Building a Process
Building a DocSystem project begins with first selecting a process from a number of possible choices –
directory input, printer input, socket, email, API, database, scheduler, or FTP.
A wide range of activities can be applied to this process through the process objects which are classified into
functional categories.
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- Departmental Workflow
- Document Processing
- Print Management
- Decisional Processing
- Search, Convert, Encrypt
- Image Processing
- Scripting
- File Operations
- Notifications & Messaging
- Optical Character Recognition
- (OCR) (optional module)
- Accounting (optional module)
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Process objects can be combined in manner that meet the tests and rules that your document process requires. A completed process
can include many different tests, routings, conditions, actions, choices, and more.
DocSystem has a scripting tool – Microsoft JScript – that allows for the adding of custom scripts, commands, rules and variables that
aren’t present in the menus. This additionally allows the user to connect to third-party APIs and Web services.
DocSystem also has an integrated “debugger” that allows for testing and correcting processes.
DocSystem Agents and Workflow Agents
DocSystem can provide notifications to an unlimited number of Agents. An Agent installs on an individual’s PC and allows
notify that person of messages, activities, actions, etc. The Agent messages through a pop-up screen above the user’s Windows tray and
is installed on each user’s PC.
DocSystem can also communicate through Workflow Agent (a separate module). A
Workflow Agent allows an individual to sign, amend, mark-up, approve, or request
changes to a document or file. The Workflow Agent is then able to return the document
back to DocSystem for further processing. Separate signature pad is required with the
Workflow Agent in order to provide electronic signatures for documents.
A key benefit of the Workflow Agent is that it allows the user to provide real-time
signatures for items such as check runs, time-sensitive reports, document approval,
reviewing, purchase requests, and more.
Optical Character Recognition (OCR) Module
DocSystem can capture scanned documents and convert them into text with a
separate OCR Module. OCR can be performed on full pages, zonal regions, or on
barcodes. The converted text can be used for document processing, indexing, and filing.
Outputs of a Process
Documents and files can be output to more than just print. They can be sent to a FTP
site so others may take actions on a document, sent via email, deposited into a directory
or file, or output to an archive or document management system such as Prism’s
DocRecord.
When outputting to a document management system, DocSystem can convert the file
to a TIFF or PDF and extract indexing information from the file.
DocSystem can also burn files and documents directly to aced/DVD,making automatic
record back up easy.
DocSystem is a multi-threaded application, so processing times are optimized and
quick.
Accounting Module
A separate Accounting Module can be added to DocSystem that allows for accounting charge backs and accurate billing for printer use.
The Accounting Module can track by user, department, number of prints, types of prints, and more. |
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